Jan Aadhaar Linking on Shala Darpan

What is Jan Aadhaar?

Jan Aadhaar is Rajasthan's family identity system. The state government created it to give every family a single 12-digit number that works as proof of identity and address. You get this number by registering at a Jan Aadhaar center or through the e-Mitra portal.

The number connects all family members under one record. Your name, your spouse's name, your children's names, and their dates of birth all sit under that one 12-digit ID. Jan Aadhaar cards are issued to each family member, and the family head gets a separate card with the enrollment details.

Jan Aadhaar is different from Aadhaar. Aadhaar is the national UIDAI number. Jan Aadhaar is Rajasthan-specific and carries family-level data. You need both, but they serve different purposes in the state's systems.

Why link Jan Aadhaar with Shala Darpan?

Shala Darpan is Rajasthan's school management portal. It stores student enrollment, attendance, exam results, and staff records for government and private schools in the state. Jan Aadhaar linking ties these school records to your family ID.

You can use Shala Darpan without linking Jan Aadhaar. The portal still lets you search schools, check results, and access the Citizen Window. But linking adds a few things that make the portal more useful for families.

What you get after linking

• All your children's report cards appear on one screen, even if they study in different schools across the state. Without linking, you have to search for each child separately using their NIC-SD ID.
• Scholarship application forms pull your name, date of birth, address, and family details from Jan Aadhaar automatically. You do not have to type everything from scratch, which reduces errors.
• Shala Samvad, the parent-student portal, works with linked records. Parents can see attendance, marks, and school notices in one place.
• Student records stay consistent. If you update your address or phone number in Jan Aadhaar, the change can flow to your children's school records without visiting the school office.

How to link, step by step

1. 1

   Go to the official portal

   Open rajshaladarpan.rajasthan.gov.in in your browser. You can do this on a phone or computer. The site works on both.

2. 2

   Click Citizen Window

   Look for "Citizen Window" on the home page. You do not need a username or password to reach this section. It is open to anyone.

3. 3

   Select Jan Aadhaar Linking

   Inside the Citizen Window, find the option called "Jan Aadhaar Linking" or "Link Jan Aadhaar." The exact wording may vary slightly depending on the portal version. Click it.

4. 4

   Enter your Jan Aadhaar details

   Type your 12-digit Jan Aadhaar number. The form asks for the family head's name and date of birth. Enter them exactly as they appear on your Jan Aadhaar card. If the family head's name has a middle name or initials, include them.

5. 5

   Verify and submit

   Click "Verify" or "Submit." The system checks your details against the Jan Aadhaar database. If the name and date of birth match your records, linking completes on the spot. If they do not match, you get an error message (covered below).

The process takes about 5 to 10 minutes. You get a confirmation on screen after it works. Some users also receive an email or SMS confirmation, depending on the contact details linked to their Jan Aadhaar.

Tips before you start

These small steps save time and prevent errors:

• Keep your Jan Aadhaar card nearby. You need the exact 12-digit number. Guessing or rounding does not work.
• Check that the name you enter matches the Jan Aadhaar card letter for letter. "Raj Kumar" and "Rajkumar" are treated as different names by the system.
• Use a stable internet connection. The verification call to the Jan Aadhaar database can time out on slow or unstable networks.
• Try during off-peak hours. The portal can be slow during school hours, especially in the morning when staff are also using it.
• If you are linking for multiple children, you only need to enter the Jan Aadhaar details once. The system pulls all children linked to that family number.

Common linking errors and how to fix them

Parent vs staff linking

Parents and school staff link Jan Aadhaar in different ways and for different reasons. Here is how they differ:

Parents can link without logging in. Staff members usually need to log in through the Staff Window or have their school admin do it through the School Window.

What happens after you link

Once linking is done, the changes show up right away in most cases. Here is what changes:

• Your children's names appear in the Citizen Window under your Jan Aadhaar. You can view their enrollment details, school name, class, and section.
• When exam results are published, all your children's report cards show up together on the results page. You do not have to search by individual NIC-SD ID.
• If you apply for a scholarship through the portal, the form pulls your name, address, and family details from Jan Aadhaar. You still need to fill in academic details, but the personal data is pre-filled.
• For staff, transfer orders and departmental records get connected to the Jan Aadhaar profile. This reduces paperwork when moving between schools or districts.

Changes you make in Jan Aadhaar (like updating your phone number or address) do not automatically update Shala Darpan. You may need to contact your school to sync those changes.

Can linking be undone?

Yes. If you linked the wrong number or linked to the wrong child's record, you can undo it. Look for an "Unlink" or "Edit" option in the Citizen Window. Click it, confirm the unlink, and your records separate.

If the unlink option is not visible, contact your school head. They can unlink records through the School Window. For staff records, reach out to the district education office.